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Listing Coordinator

Company: DiVito Dream Makers
Location: Arvada
Posted on: May 15, 2024

Job Description:

Our company is seeking a Listing Coordinator to oversee all areas of the real estate transaction with sellers and buyers from initial contact to contract for a top-producing real estate team in Arvada.

This role will support real estate agents in a growing, fast-paced market.

--We are looking for an individual who can manage many tasks and enjoys completing activities with deadlines and delivering consistent customer service.--

Seeking someone who can and is willing to focus and perform standardized and repetitious processes to ensure compliance with timelines and deliverables.

The ideal candidate enjoys completing pre-defined tasks, following directions, quickly learning new tasks, problem-solving, and consistency. Someone who can assure a steady completion of work in a timely manner is key to the success of this position. Client interactions in a joyful and kind manner are required.

Responsibilities:
--- Before the listing goes active, create listing contract paperwork and all in-office and document files, manage CRM related to the listing, coordinate with the project manager that all home projects are complete, create checklists for agents and listing coordinator to use during the listing period, schedule photo appointment, sign install, lockbox install, and any other listing related materials, verify accuracy of listing information, input listing into MLS, verify showing instruction are correct, and ensure completeness of listing before going active.
--- During the listing period, coordinate showings, open houses, and other home access-related appointments as needed, schedule errands needed for the listings, coordinate and implement all listing marketing, keep clients informed weekly via email reports on all listing activities and marketing, follow up on all feedback from scheduled showings, verify vacant property checks are completed and follow-up with any needs, ensure actions by various parties are progressing on time through the listing process, collect HOA and loan information, update and collect client signatures for contract related changes and execute next steps associated with changes such as price adjustment or amend/extend.
--- Once the listing is under contract, work with the transaction coordinator to transition the file smoothly with strong communication and intact digital and paper files.
--- Create buyer contract paperwork and ensure signatures, create buyer prospect search criteria in MLS and ensure auto search is properly distributed, work with buyer prospects with portal search new listings, and manage CRM related to the potential buyers.
--- Track leads and source of business. Assist agents with following up with leads and communication with potential clients.
--- Make all buyer or seller consultation packets as well as any information needed for the agents to prepare the client for a listing or buyer search.
--- Complete admin work as requested, including attending weekly meetings, daily huddles, two weekend customer appreciation events, and semi-weekly retreats, assisting with database management of clients in CRM as needed, and answering phones in the absence of other office staff support or backup to support staff.

Qualifications:
--- Real estate-related experience in like position for a minimum of 1 year preferred
--- High School Degree or equivalent experience preferred
--- Proficiency in Microsoft Office, with expertise in Microsoft Word and Excel as well as highly computer literate in general
--- Task-oriented with strong attention to detail and timelines
--- Detail-oriented and comfortable working in a fast-paced office
--- Strong customer service skills and daily client interactions
--- Exceptional written and verbal communication skills
--- Strong problem-solving skills with the ability to multi-task
--- Superior organizational skills and dedication to completing projects in a timely manner

About Company:
DiVito Dream Makers is a family-owned business with a passion for helping people buy and sell real estate. It's what we do best! We are determined to provide the best service for all clients in all aspects. We work with buyers and sellers at all price points in the Denver Metro Area. Whether it's competing in a multiple-offer situation for a buyer or negotiating a price for a seller, we always want clients to have the upper hand. We simplify the process, making it a hassle-free experience for clients. Going through a real estate transaction is a very personal experience. We put ourselves in clients' shoes. We have 5 fantastic support staff members along with lenders, home inspectors, and other industry professionals that we work with. Synergy among us all ensures a smooth transaction from the initial offer to closing. Helping people is our passion, and it's what we do best. That's the DiVito Dream Maker difference.

Keywords: DiVito Dream Makers, Arvada , Listing Coordinator, Other , Arvada, Colorado

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